The COVID-19 pandemic’s arrival had a similar global impact on business travel expenses. But now that things are gradually returning to normal, analysts predict that corporate trip expenditure will surpass an astounding $1 trillion a year. More businesses and organizations are attracted to embrace business travel management software since corporate business travel is rising. In 2021, the market for travel management software was anticipated to expand at a 12.1% CAGR. However, choosing the appropriate travel management technology shouldn’t ever be difficult since it is a crucial component of business travel. Let’s now consider the essential factors when choosing the best travel management software for your company.
Methods for Selecting Travel Management Software
A vendor of corporate travel management software has to have access to a vast and international network of trustworthy accommodations and airlines through the use of the Global Distribution System (GDS). The GDS gathers, combines, and analyses travel information from several providers. The workers benefit from having access to various cost-effective travel inventory and trip management solutions on a single platform, which resolves several concerns for them.
The following are essential features of corporate travel management software:
Check whether it provides 24/7 multi-level assistance, has extensive reporting & analytics, is user-friendly, has all the required features, and has traits to increase safety. Additionally, see if it promotes eco-friendly travel.
1. Establish its Usability
Software for managing business travel must be simple to use to provide workers with a wonderful trip-booking experience.
2. Verify it possesses all the required characteristics.
When choosing travel management software, it’s crucial to understand which functions are vital to you. Make a list of these characteristics.
3. Check for elements that will increase safety.
By establishing staff safety protocols, the business travel management software that you choose should assist you in adhering to your duty of care duties.
4. Verify if the company offers multi-level, 24/7 support.
Workers may require support at any time when they are travelling. Therefore, the vendor of corporate travel management software you choose must always give proactive help. It is also crucial to guarantee that they provide help via simple calls and chats. Instead of using chatbots or other automated systems to contact an agent in an emergency, your employee should be able to do so directly.
5. Verify if it offers sophisticated reporting and analytics.
You must be able to get extensive information on the T&E process using the corporate travel management software users choose.
6. Verify if it promotes eco-friendly travel.
The research found that business travel accounts for 2% of the world’s carbon emissions. Therefore, businesses must accept responsibility and try to lessen their influence on the environment via sustainable business travel. Make sure the travel management software you choose supports your environmental objectives. Select a software program that offers monitoring and reporting of carbon footprints. Using this information, you might assess your harmful ecological effects and establish a green travel program to make amends.